MEETING OF THE BOARD OF SCRUTINY

MINUTES

Thursday, 30 April 2009 at 12.00pm

Garden Room, Robinson College

Present: Professor David Yates (Chair); Dr Catherine Pitt (Secretary); Miss Emma Easterbrook (Support Officer); Dr Paul Beattie; the Revd Jeremy Caddick; Mr Paul ffolkes Davis; Dr Margaret Glendenning; Dr Margaret Guite; Dr Elisabeth Leedham-Green; Mrs Jamie Horsley; Mr Richard Stibbs; and the Revd Lindsay Yates.

1.

Apologies

The Revd Ian Thompson.

2.

(i)

(ii)

(iii)

(iv)

(v)

(vi)

(vii)

(viii)

(xi)

(xii)

(xiii)

Guest: Dr Jonathan Nicholls, Registrary

A progress report was given since Dr Nicholls last meeting with the Board on 25 October 2007 and the following issues were discussed :

Unified Administrative Service (UAS): Restructuring and change of more client-based culture undertaken together with some new appointments particularly in Human Resources and Research Services Division; further changes to be published in a Paper.

CamSIS: Upgrade successfully completely, on course for target in 2010. 

CHRIS: Switched over to new Payroll and will be up-graded.

Finances: CUFS due to be up-graded to Version 12 over two years; financial strategies to be discussed; changes to Statute F currently with Privy Council.

Staff and Student Services site: To be discussed further with a view to integrating current services. 

Director of Student Services: To be appointed later this year.

Governance: Chair of Audit Committee to meet HEFCE annually; two new externals appointed to Council; three new PVCs to be appointed this year; announcement of new VC by the end of this year.

Statute U: Prompted by changes in employment law; opportunity to unify practices for assistant staff including grievance procedures; final joint Report being drafted. For the General Board and Council.

Relationship between VC, PVCs and Registrary: balance and number of meetings outlined.

Capital Projects: New Museums site, Old Press site, North West Cambridge and West Cambridge to be discussed further. 

Catering Review: £1m grant and five year financial plan accepted by Council.

3.

Minutes for Meeting of 5 March 2009

Approved.

4.

Matters Arising                                        

None.

5.

Topics for the 14^th Annual Report

To be further discussed.

6.

Future Members of the Board

To be further discussed.

7.

Any Other Business

None.

8.

Date of next meeting

12.00pm on Thursday, 14 May 2009

Garden Room, Robinson College

Emma Easterbrook

Support Officer

22 May 2009