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Board of Scrutiny

Helen Thompson
Stephen John Cowley
Social & Political Sciences


Board of Scrutiny


Thursday 29 January 2004


Robinson College

Garden Room



Present: Mantas Adomenas, Stephen Cowley,
Christopher Forsyth (chair), Nicholas Holmes, Elisabeth Leedham-Green, Saskia
Murk-Jansen, Timothy Milner, David Phillipson, Jennifer Rigby, Roger Salmon,
John Spencer, Helen Thompson.






Minutes of the meeting of 15 January 2004

Board confirmed the minutes after some minor amendments to the wording.


Matters arising


3.1.    Administrative

Chair reported that after an e-mail exchange with the Registrary, he was now
corresponding with the Director of Personnel on appointing an administrative
support officer for the Board. He noted that the Director of Personnel had
informed him that the Role Analysis and Remuneration Manager would liase with
him to grade the post.


Board agreed that the post would be twelve months in the first instance and
thereafter renewable, and chose a sub-committee of the Chair, Jennifer Rigby
and Helen Thompson to make the appointment.


3.2.    Meeting with
the Council

Board agreed that it meet a delegation from the Council on 19 February 2004 at


3.3.    The building
maintenance fund

Nick Holmes reported that he had been in
correspondence with the Pro-Vice-Chancellor for Planning and Resources. The
Pro-Vice-Chancellor had made clear that the Planning and Resources Committee
intended to leave the maintenance budget as it was allocated and that the
University has agreed to reallocate the SRIF 2 money to existing projects.  Consequently, up to £6 million worth of
planned maintenance projects will not now go ahead.  Pro-Vice-Chancellor is satisfied that at the present time, the
maintenance budget is sufficient.


The Board agreed to follow
developments. It further agreed to consider some questions raised in Its
discussion of this issue about EMBS and energy purchasing.


ACTION: Nick Holmes to continue
his correspondence with the Pro-Vice-Chancellor for Planning and Resources


3.4.    Invitation to the Vice-Chancellor from the Board

The Chair reported he had written to the
Vice-Chancellor to invite her to one of the Board’s meetings during the
remainder of the year.




3.5.    The clarity
of Council papers

Roger Salmon reported on his review of the Council
papers for Lent 2003.  He raised a
number of issues about the utility of the papers to helping the Council to make
effective decisions and provide direction to the University.


The Board agreed that Roger Salmon would provide a
written report for a future meeting where the Board would decide how to proceed
with this issue.


3.6.    RSD

The Chair reported that he had written to Prof.
Cornish about the possibility tax liability to the principal inventor on
assigning patents rights to the CUTS and received a grateful reply.


3.7.    Audit
management letter

The Board agreed to ask for the audit management


ACTION: The Chair to write to the
Registrary and request the letter.


4.       Progress on
Shattock and Finkelstein: Part One Internal Discussion

Board agreed to ask the Registrary about: (i) whether the University’s
management had Received from Robson Rhodes a table of the Shattock
recommendations with an assessment of progress made; (ii) his judgement about
Robson Rhodes’ comment that there has been limited progress in defining, at
either committee level or individually, the accountabilities within the
University; (iii) which recommendations of Shattock and Finkelstein, he deemed
the most Important.


5.       Any other

There was no other business


6.       Progress on
Shattock and Finkelstein: Part Two Discussion with Registrary

The Board met the
Registrary to discuss the University’s progress in implementing Shattock and


7.       Date of the
next meeting: 12 February 2004