8 June 2006

MEETING OF THE BOARD OF SCRUTINY

DRAFT MINUTES

Thursday, 8 June 2006 at 12.00pm

New SCR, Selwyn College

Present: Dr Nick Holmes (Chair); Dr Elisabeth Leedham-Green (Secretary); Miss Emma Easterbrook (Support Officer); Mr Nick Downer; Dr Catherine Pitt; Mr Richard Stibbs; Mr Michael Kuczynski; Professor David Phillipson; Mr Frank King; Mr David Yates; and Dr John Little.

1. Apologies for Absence

Dr Margaret Glendenning; and Mr Nick Pyper.

2. Minutes of Meeting on 25 May 2006

Approved with one minor amendment.

3. Matters Arising

None.

4. Guest: Pro-Vice-Chancellor Tony Minson

The Board welcomed Tony Minson and invited his comments on the role of Pro-Vice-Chancellors and current issues within the University. The following points emerged in discussion.

1. Facts and Figures: Pocket-sized pamphlet, which should be better distributed throughout the University; details are also published on the web
2. Role of Pro-Vice-Chancellors: Bridge between administration and academics
3. RAM: System needed to devolve budgets; PVC needed to implement it successfully
4. Pay and Grading: Difficult area at the moment but future benefit
5. 800^th Campaign: Fundraising is complicated as it involves many elements of the University; VC dedicates a lot of time to it
6. Pensions: Annual actuarial evaluation due to take place later this year; important recruiting tool
7. Governance: College interface can complicate matters in some areas; need for transparent and rational way of prioritising strategy and planning
8. Allocations Report: Deficit in 2005/06 expected to be less than projection; Institutions and Schools have changed patterns of spending behaviour; incentive to spend money in different ways
9. UCLES: Source of funds for spending/underwriting for strategic purposes, particularly when fast decisions need to be taken. Authority for expenditure delegated to the VC by PRC. Special contribution from UCLES used to replenish the Reserve. (£10.5 million in 04/05)

5. Any Other Business

(i) Committee Minutes on Web: Some delays due to few meetings; some Committees will only publish approved Minutes; to be addressed again at future meeting

(ii) Minutes of the Board: First Draft to be circulated prior to Chair's approval

1. Cambridge Enterprise and Allocations Report: Issue raised only thirteen days before Discussion; Professor David Phillipson to present the Board's views at the Discussion
2. East Forum:To be discussed at future meeting
3. Annual Report:Draft to be completed by 22 June
4. Boat Race: Clarification needed regarding status

6. Next Meeting

Thursday, 22 June 2006 at 12.00pm

Sub-Groups to meet separately on 15 June 2006 at 12.00pm

Emma Easterbrook

Support Officer

19 June 2006