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Board of Scrutiny

Helen Thompson
Tessa Payne
Social & Political Sciences




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Board of


Noon, Thursday 25 November 2004



New SCR, Selwyn


Present: Stephen Cowley,
Margaret Glendenning, Nicholas Holmes, Timothy Milner, Saskia Murk-Jansen, David Phillipson, Nick Pyper, Jennifer Rigby, John Spencer (Chairman), Helen Thompson (Secretary)


In attendance: Tessa Payne



1.      Apologies

John Little                                  


2.      Minutes
of previous meeting

These were agreed.


3.      Matters

There were no matters arising, other than those already on
the agenda.


4.      Discussion

It was confirmed that the Board’s response to the HERA
consultation had been submitted and placed on the Board of Scrutiny website. It
was noted that the Secretary has asked Susan Bowring to publish the url of the Board’s response in the
Reporter, but had as yet had no response confirming this.  It was agreed that the Secretary would
formally ask the editor of The Reporter and the Registrary
whether the Board’s request had been agreed to, and, if not, ask how can the
Board’s response could be made more widely available. 


It was noted that in considering the responses to HERA, the
Personnel Committee had received only summarised versions of each response,
rather than the full responses.  It was
agreed that the Chairman would send members of the Personnel Committee a copy
of the full response from the Board of Scrutiny, restating the level of the
Board’s concern about the implementation of HERA.  It was also agreed that the Secretary would
formally request from Peter Deer copies of the papers that were given to the
Personnel Committee at their meeting on 23 November.


The Board considered the response received from Peter Deer
to questions recently posed to him by members of the Board regarding HERA.  It was agrees that Stephen Cowley would respond, asking if this was a full response,
and, if so, indicating that the Board felt that it did not address all the
questions in a satisfactory way.


5.      Membership
of the Board: by-election

The Board noted that a nomination had been received for Nick
Downer, the Bursar of Selwyn, and that he was willing to stand for
election.  Other expressions of interest
are awaited.


6.      Ninth
Report: query by the Council on staffing figures

The Board discussed the query received from the Council
regarding the staff figures quoted in its Ninth Report.  The Board confirmed the method that had been
used to arrive at the quoted figures, and recalled that they had been unable to
obtain a breakdown of the level of increase of unestablished
academic-related staff when they had requested one.  This difficulty had, however, been
highlighted in the Ninth Report.


It was noted that a response from the Board by the end of
the week had been requested by Susan Bowring. 
It was agreed that the Chairman would prepare a short letter outlining
what had been done, and the reasons for doing it, and attaching the two pages
of figures that had formed the basis for the calculation.  It was also agreed that attention should be
drawn to the fact that there is no definition of academic-related staff in the
Statutes and Ordinances, and that it was therefore difficult to be consistent
in deriving the figures.


7.      Update
on arrangements for meeting with the Board of Graduate Studies

It was agreed that the Secretary would contact the Board of
Graduate Studies and request a meeting to discuss CAMPSIS and graduate student
admissions strategy and procedures. 


Any members of the Board interested could attend, and the
meeting should ideally be held before Christmas.



8.      Dates
of next meeting

The next meeting of the Board will be held on Tuesday 25
2005 January at noon.  It was agreed that
the Chairman would establish whether Selwyn was able to offer a room for the
meetings during the term. 


It was noted that a provisional meeting was booked for noon
on Friday 14 January, to enable the Board to discuss the Annual Report of the
Council and the General Board Financial Statements, should the Discussion of
these documents be scheduled for 17 January 2005.



9.      Any
other business

The programme of work for the Lent Term was discussed.  It was agreed that it would be helpful to
establish contact with the Pro Vice-Chancellors, and that the Secretary should
invite Professor Andy Cliff to join the Board for lunch at one of their
scheduled meetings.


It was also agreed that the Secretary should request a
meeting with Andrew Reid in the period between the publication of the Abstract
of Accounts and the Discussion on them.


It was agreed that Stephen Cowley
should discuss with Ian Troupe the mechanisms and timings associated with
managing the University’s Risk Register.


It was agreed that Margaret Glendenning
would brief the Board on counter terrorism and student selection at their
January meeting.